We will keep your personal information safe and not sell or pass your data to third parties. However, we are required to provide your personal information to The FA and the competitions we play in. We will use your personal information for the purposes of fulfilling our Club Membership and League registration requirements and providing general information about Haddenham Youth FC.
Data will be kept for as long as you are a member and up to 12 months after your membership ceases, unless we are legally required to keep the data longer for purposes such as required by HMRC.
Please note, only the assigned Club Officer, namely the Club Secretary or their delegate are authorised to request direct and validate member ID checks as part of the player registration process.
We take the security of your personal information very seriously. When you submit your credit card details, we use industry standard Secure Sockets Layer (SSL) encryption technology to guard your information.
This website contains links to other websites. We are only responsible for the privacy practices on this site. We recommend that you check the privacy and security policies and procedures of each and every other website that you visit.
What to do if you do not want to receive marketing information
You have the right to prevent marketing information being sent direct to you. If you prefer not to receive information from us or from any other organisation to which we may disclose your personal information, you can opt out of further marketing by clicking the relevant boxes on the screen upon which you provide information or by writing to us by mail or email.
Please note, however, that if you do opt out, we and will be unable to keep you informed of new services, products, events or special offers that may interest you and our ability to inform you may be affected.
In May 2018, the regulations surrounding how companies and organisations can hold your personal data changed. This Data Privacy Notice tells you how we handle your Personal Data and the rights you have, when we hold it. This Data Privacy Notice is intended to comply with the provisions of the General Data Protection Regulation EU 2016/679 (GDPR) which governs how Personal Data is processed within the European Economic Area (EEA).
We are always happy to explain anything which this Notice does not make clear to you.
Who are we?
Haddenham Youth FC. Our address is c/o The Whistler, Woodways, Haddenham, Buckinghamshire, HP17 8DS.
You will find our contact details at the end of this Notice.
We are the “data controller” for the purposes of GDPR. This means that we decide how your Personal Data is processed and for what purposes.
Your personal data – what is it?
Personal Data is data that relates to a living individual who can be identified from that data. We might be able to identify you from the data itself or by linking that data to other information we have access to. GDPR tells us how we must process your Personal Data.
How do we process your Personal Data?
We comply with our obligations under GDPR in the following ways:
by keeping Personal Data up to date;
by storing and destroying it securely;
by not collecting or retaining unnecessary or excessive amounts of data;
by protecting Personal Data from loss, misuse, unauthorised access and disclosure; and
by ensuring that appropriate technical measures are in place to protect Personal Data.
We use your Personal Data for the following purposes:
To manage the smooth running of the club, participation in the leagues, ensure the health and safety of both players and volunteers, fulfil our safeguarding commitments and process payments for the organisation we run.
To inform you of FA, club, league or team related news, events, activities or services which we think you should hear about.
To share your contact details with officials within the club, league and FA and other authorised people and companies for the purposes of delivering the service we provide.
What is the legal basis for processing your personal data?
You have given us consent to use your Personal Data for the purposes given in the consent statement you agreed to. You can see that statement within your registration form on your online account.
Where you have given us sensitive information (such as medical data), we will have asked for and you will have given us explicit consent to store and use that information. You always have the right to refuse to give us any information, particularly sensitive information.
Sharing your personal data
Your Personal Data will be treated as strictly confidential and will be shared only with organisations whose services are required for us to provide the services we offer. We use other companies to help us process your Personal Data so that we can offer you the best possible service.
We will only share your Personal Data with other third parties with your consent. These third parties, in turn, may rely on data processors to provide services that help them help us.
Some third parties we use may operate outside the EEA. In these cases, we will make sure that we have robust contracts in place with those third parties and that adequate safeguards exist to protect and secure your Personal Data.
When you give your consent to our holding of your Personal data you agree to us sharing your Personal Data (including special categories of Personal Data – where we have your explicit consent) with third party processors and sub-processors located both inside and outside the EEA.
How long do we keep your Personal Data?
We keep your full Personal Data for as long as you are an active member of our organisation. We will remove the details of any player who chooses not to re-register for a new season from their record at that time except of member first and last name. These will be retained to enable us to keep auditable records of email and financial transactions.
Your rights and your Personal Data.
Unless we have an exemption under GDPR, you have the following rights with respect to your Personal Data: -
The right to request a copy of the Personal Data which we hold about you, without any charge.
The right to request that we correct any Personal Data found to be inaccurate or out of date.
The right to request that your Personal Data is erased where it is no longer necessary for us to keep it.
The right to withdraw your consent to the processing we carry out at any time.
The right to request that we provide you with your Personal Data and, where possible, to send that data directly to another data controller.
The right, where there is a dispute in relation to the accuracy or processing of your Personal Data, to ask us to restrict further processing.
The right to object to the processing of Personal Data.
The right to lodge a complaint with the Information Commissioners Office and to seek legal recourse.
If we wish to use your Personal Data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this change of use. We will do this before we start processing for this change. We will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
If you have a problem, complaint or, if there is something you don’t understand, please contact us first using the following:
Haddenham Youth FC at email@example.com
You can contact the Information Commissioners Office:
Telephone: 0303 123 1113 (local rate) or 01625 545 745 (national rate)
Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Document dated: April 2023
Next Review: April 2024